Administrative Coordinator
The Administrative Coordinator is responsible for maintaining operational procedures, through timely financial tracking, accurate reporting, and coordination with other ArtsJunktion staff. This position acts more as a day to day operation management position, as well as bookkeeping.
Job Type: Part Time, 10 - 15 hours a week
Salary Range: $20 - $22 per hour
Description:
Who ARTSJUNKTION mb is
ArtsJunktion mb Inc. is a community-based charitable organization committed to environmental sustainability and community development through the redistribution of reusable materials. Since ArtsJunktion’s incorporation in 2007, ArtsJunktion mb has grown from a ‘creative reuse’ dream into an organization with 2000 members, a group of loyal materials donors, its own depot space in the heart of Winnipeg’s Exchange District, and art and creative reuse workshops. ArtsJunktion gathers reusable materials from businesses, organizations, and community members—materials that would otherwise be considered waste—and redirects them from landfills by sorting them, making them available to the public at our depot, and providing workshops and advice for how these materials can be repurposed in creative, fun, and useful ways. All supplies are available take-what-you-need, pay-what-you-can.
ArtsJunktion Inc provides art workshops with an emphasis on repurposed materials to support local artists through promotion of their art and through fairly paid employment opportunities. We also work to reduce landfill waste by receiving materials from businesses, organizations and individuals for distribution to the public, and by increasing environmental awareness through community engagement and programming. We want to provide a safe and inclusive space for all community members, and we are proud to support our neighbourhood, city, and province through vibrant, reciprocal partnerships.
Sound Interesting? Come Join Us!
We are currently looking to hire an Administrative Coordinator within our small team. The Administrative Coordinator is a critical position that is responsible for maintaining the smooth functioning of our organization and ensuring that financial and administrative processes are efficient and effective. Working closely with the Programming Director and Board of Directors, this role will be instrumental in contributing to the growth, reach, and impact of the work of our organization.
Remuneration: $20 - $22 per hour to start (10 to 15-hour work week)
Main Responsibilities:
Bookkeeping and Financial Management
● Maintaining accurate financial records, including managing accounts payable and receivable, reconciling bank statements, and processing payroll.
● Assisting with budget preparation, tracking expenses, and preparing financial reports.
● Overseeing the day-to-day administrative operations of the office, such as managing schedules, ordering supplies, and coordinating meetings.
● Communicating with internal and external stakeholders, including vendors, clients, and staff members, to ensure smooth operations.
● Entering data into financial tracking databases and ensuring that information is accurate and up-to-date.
● Assisting with the recruitment process, maintaining personnel records, and administering employee benefits.
Management
● Support and evaluate existing staff and volunteers, including identifying opportunities for professional development and providing performance evaluation in collaboration with the Programming Director
Reporting
● Provide the Board with monthly reports outlining key information such as updates on tallies of materials in/out, number of attendees and any additional information requested.
● Assist with preparation and maintenance of reports and proposals
Qualifications:
● A minimum of five (5) years experience working in an administrative capacity is essential, providing senior level support to projects, office management, supervising staff and operating with a significant level of independence.
● Excellent problem-solving skills and leadership qualities
● Proficiency in a computerized accounting environment such as QuickBooks.
● Relevant post-secondary education degree or diploma required. An equivalent combination of education, training and experience may be considered.
● Excellent communication skills, written and oral, are prerequisite.
● Demonstrated ability to work as part of a team, and to establish and maintain good working relationships with public and staff.
● Strong advocate for sustainability
● Demonstrated awareness of and ability to work within an anti-oppressive framework
● Ability to function independently and as part of a team
● Strong organizational, planning, and time management skills
● Provide a safe and inclusive space for all community members
● Ability to follow direction and confidently make decisions within the parameters of the job
Benefits of Working at ArtsJunktion
In addition to joining a caring, compassionate team with a strong advocacy for sustainability, ArtsJunktion is offering many great benefits including:
● 2-weeks’ vacation to start
● Paid sick time
● Health Care Spending Account
● Exceptional learning and development opportunities
ArtsJunktion recognizes the importance of and values flexibility and adaptability, especially during these challenging times. If this role is of interest to you, but any details in the attached don’t fully match your experience or what you are looking for at this time – we would still love to hear from you! We want great people, and we understand that sometimes means breaking the mold of specific hiring strategies. We appreciate the value of lived experiences and we are always willing to consider candidates with alternative education, experience, or background and discuss adaptation and accommodation.
Start Date: As soon as possible
Closing Date: Friday May 5th at midnight
*will accept applications after closing date until position is filled
Submit Resume To: the Hiring Committee
Email: hiring@artsjunktion.ca
ArtsJunktion values the experience and knowledge of people who have faced systemic and structural barriers and is committed to diversifying its workforce. We encourage Black, Indigenous, and people of colour; newcomers; people with differing abilities; and those who identify as 2SLGBTQ+ to apply and self-declare in their cover letter.